Project #001 Annex Reconfiguration
July 2 - the Permanent Building Committee has been discussing plans at the Annex to allow the reorganization to proceed. Some electrical work will be necessary and relocation of offices is being planned.
October 29 - The ergonomic stations for staff have been ordered and will be delivered after the staff determines which files can be relocated to the lower level.
July 10, 2003 - Staff at the Annex have been enjoying there new ergonomic work stations. The relocation for the Director of Health and Environment has been delayed because of storage problems due to the Town Hall reconstruction.
Project #002 Doc Keene Water & Sewer (Project Manager: Bill Redfield)
October 29 - Thanks to the Water & Sewer Department for arranging design plans and installation of the Water and Sewer lines to the building this portion of the project is completed.
July 10, 2003 - This project is completed.
Project #003 Ridgevale Road Restrooms (Project Manager: Kevin McDonald)
July 2 - Terry Eldredge has forwarded a letter to the DEP Bureau of Water Pollution Control explaining the wetlands and high ground water table at Ridgevale Beach make it impractical to install a soil absorption system for public restrooms at this location and asking for their guidance and advice as to whether the DEP would approve a tight tank system until the completion of the Comprehensive Wastewater Management Study.
October 29 - Brian Dudley, from DEP, told Terry Eldredge on the phone he did not think a tight tank at this location was an option because it would be considered new construction. In a memo dated July 24, 2002 Kevin McDonald suggested this facility be put on hold and added to priority programs to be mitigated under the Comprehensive Wastewater Management plan. If a neighborhood shared septic system or package treatment plant is proposed to solve septic disposal problems along the shore in the Ridgevale Beach area public restrooms for the beach could be included. An alternative system consisting of composting toilets and waterless hand sanitizers could be used.
Project #004 Chamber Building (Project Manager: Steve Bouvier)
July 2 - Modifications to the Chamber Building on Main Street are completed to allow for better access and more area to view the information available.
Project #005 Community Center Survey (Project Manager: Dan Tobin)
October 29 - The survey has been completed. The Park Commissioners have made a list of needs for the Center. The PBC will begin the process of preliminary design and cost estimates for the site.
Project #006 Fish Pier Fuel Pumps (Project Manager: Stu Smith)
October 29 - This project, which was voted at the Special Town Meeting in January, has been completed.
Project #025 Airport Fuel Pumps (Project Manager: Kevin McDonald)
October 29 - This project is completed.
Project #007 Fire Department Renovations (Project Manager: Bill Schwerdtfeger)
The scope of services for this project have been modified. Bill Schwerdtfeger is waiting for drawings.After they are approved, bids will be let.
May 2 - Coastal Engineering has finalized design and is in the process of advertising the project to solicit bids. The bids are scheduled to be opened in June.
June 4 - Response to the solicitation for bids has been good. Bids are scheduled to be opened June 5.
July 2 - The Bids were opened on June 5. The contract will be let to Builders Systems, Inc. A preconstruction meeting is planned and hopefully the work will begin at the end of the month.
October 29 - The Renovations are substantially complete. Some finish work and the Front door need to be done.
July 10, 2003 -This project is completed.
Project #008 MCI, Affordable Housing (Project Manager: Akro)
Gibby Borthwick is working on the septic system. Bids are ready to go out for the actual work and are due to be opened April 11 and awarded within thirty days after that.
May 2 - Contract and Order to Proceed have been let. Work will be completed within ninety days. Housing Authority is ready to begin screening applicants.
June 4 - Work is progressing on schedule.
July 2 - Work is progressing well. Completion will be on schedule.
July 2 - Pat Perris and Valarie Foster expect to have the contract between the Town and the Housing Authority completed soon. They have been working with Bruce on the specifics. The Housing Authority has advertised, reviewed applications and interviewed prospective tenants. They will be making their decision at the end of July.
October 29 - The houses are now occupied. The punch list has been completed. The oil tanks will suffice for this winter, but they will need replacing. The Housing Authority will be replacing them with maintenance funds.
July 10, 2003 - This project is completed.
Project #009 Land Bank/CPA Communication (Project Manager: William Hinchey)
October 29 - The PBC will begin inviting a representative from the Land Bank and the Community Preservation Committee to their meetings to improve communication with staff and the Board of Selectmen.
July 10, 2003 - Mr. Hinchey has been attended meetings of the Land Bank Committee to keep the lines of communication open with Town staff.
September 30, 2003 - Administration has completed contracts and memos of understanding for all of the projects voted at the 2003 Annual Town Meeting.
Project #010 Middle Road Habitat Homes
October 29 - The execution of the deeds is set for the end of this week and will be sent to the Selectmen for signature. The deadline for applications to Habitat was October 25.
July 10, 2003 - These house are well under construction. The pole hearings have been completed.
September 30, 2003 - The houses are complete and occupied. Dan Tobin paved the driveway while Middle Road was being resurfaced.
Project #011 Wheldon Property
September 30, 2003 -This property has been purchased and is being developed by a private owner and will no longer appear on the Projects List.
Project #012 MCI, Affordable Housing #2 (Project Manager: AKRO)
July 10, 2003 - Bids for this project voted at the 2003 Annual Town Meeting have been let and awarded. A contract is expected to be signed in late July 2003. Expectations are the project will be completed by December 2003. The Housing Authority has been notified they may begin the process of soliciting and selecting tenants.
September 30, 2003- This project has moved right along since Town Meeting. Anticipated date of completion is late October. Letters have been sent soliciting a company to install the septic system.
October 31, 2003 - Two bids are being considered for the septic system. Kevin needs some clarification on loom and seeding to compare the bids. He is waiting to hear from one of the bidders.
February 27, 2004 - The construction phase of this project is finished. All final inspections have been done. Theses houses are now occupied by two new families participating in the rent to own program.
Project #013 Restrooms #2 St. Christopher’s (Project Manager: Kevin McDonald)
Easements have been approved by the voters.
July 2 - Mark Zibrat will be asked to submit the design for restrooms behind St. Christophers. Work will not commence on this project until at least the Fall. Kevin is making some estimates for the Chamber to help in their attempts to raise funds and Bill Hinchey and Don are reviewing the contract with the Chamber.
October 29 - David Oakley has been contacted by Bill Hinchey with changes to the proposed leases. Kevin McDonald will be meeting with the property owners to transfer the deeds the week of November 4. The Selectmen should be signing them mid-November. The plans for the water and sewer connection are being prepared.
July 10, 2003 - The gift of land from Chatham Development Trust has been completed and recorded. The foundation, the sewer connection have been completed. The water connection is in process. Cost of labor to frame the building has been donated. The Town is prepared to furnish the funding for materials. Negotiations with the Chamber of Commerce have been stalled.
September 30, 2003 - The Chamber of Commerce has decreased their offer of a donation for this project to $25,000. The Town will accept a gift from a private party for labor and materials, then proceed to bid out the project for completion.
October 31, 2003 - Framing of the building will begin November 17, 2003 and work will proceed.
February 27, 2004 - The Restrooms are substantially completed thanks to private funding. The privacy partitions have to be custom made and will be delivered as soon as possible. Landscaping will be completed in the Spring as weather allows.
July 30, 2004 - This project is completed.
Project #014 Perry Beach (Project Manager: Ted Keon)
July 11, 2003 - A meeting was held for preliminary discussion of the purchase of this property. Bill Hinchey will meet with the Perrys. It was determined an appraisal will be necessary.
September 30, 2003 - An appraisal is being done on this property at the Town’s request.
October 30, 2003 - The appraiser will be completing his report soon and reporting back to the Town.
February 27, 2004 - The appraisal has been presented to the Town and talks continue with the owners.
July 30, 2004- This project is completed.
Project #015 Wallace Property (Project Manager: Bruce Gilmore/Bob Duncanson)
September 30, 2003 - This is a proposed donation of land approximately 5 acres +/-. Bruce Gilmore and Bob Duncanson are working on writing a conservation restriction.
February 27, 2004 - There is some question concerning the tittle to this land.
Project #016 Hinchey Park (Project Manager: Dan Tobin)
The PBC and Dan Tobin have discussed removing the hard top from the Cross Street side of Town Hall and replacing it with grass. The foyer will be part of the Town Hall Renovations for expansion in the future so the exit will not exist. If the Park Commission has a request for a memorial bench it could be placed near the sidewalk on Cross Street.
Since Mr. Hinchey’s interests are in the Town as a whole he has not threatened anyone’s job over this project. Since his priorities are based on the Selectmen’s goals and no one voted on this project, no action has been taken.
September 30, 2003 - Bill Hinchey is exploring expanding the west side of the building toward Cross Street. When that construction is finalized, that side of the building will not have public access and will be made into green space.
Project #017 Ryder’s Cove Parking Lot (Project Manager: Ted Keon)
Plan has been presented to Conservation Commission and a hearing has been scheduled before the Zoning Board of Appeals for a special permit.
May 2 - The Zoning Board of Appeals has denied the Town a Special Permit. The Town has retained Cultural Resource Specialists of New England to conduct archaeological services for the parcel adjacent to Ryder’s Cove and the 12 acre parcel between Route 28 and Old Comers Way.
July 2 - Cultural Resource Specialists of New England experienced some delays in obtaining a State Permit. The application has been re-submitted and it is expected the work will begin this month.
October 29 - The Resource Specialists continue to analyze the results of their field study in anticipation of a report to the Town toward the end of November.
July 10, 2003 The Town Meeting Article for the alternative use of voted funds did not pass and renders the project mute until a new plan is developed.
September 30, 2003 - The Town will go through with plans to make a better parking area along Ryder’s Cove Road. David Clark has prepared a plan for 18 vehicles with trailers and 4 single spaces. Some additional information needs to be collected concerning planned water mains, street paving, etc.
October 31, 2003 - At the October 31 Project Oversight Group meeting it was decided to install drainage, a water main to the landing, and re-pave the road. The parking lot will be finished as part of the project next spring.
February 27, 2004 - The Conservation Commission has approved our application and we are waiting for the appeal period deadline. Bill Redfield is getting ready to solicit bids for the Water Mains. The DPW is gearing up to re-pave the road and complete the parking lot once the water Department is finished.
July 30, 2004 - The improved parking lot is completed and allows 17 spaces for vehicles with trailers and two additional parking spaces. The water is all installed and the road has been patched. Jeff Colby anticipates paving will be completed in October.
December 30, 2004 - This project is complete except for some lines that will be painted in the Spring. The Board of Selectmen will be holding a public hearing based on their vote of approval on the recommendations of the Waterways Committee to restrict some parking to residents only.
June 30, 2005- The parking lot is complete. The lines are all in and the restrictive signs have been placed to allow some parking for residents only as voted by the Board of Selectmen.
September 30, 2005 - This project is complete except for some maintenance of the hydro-seeding. Jeff will be checking on that this Fall.
Project #018 T Hangars Fire Suppression (Project Manager: John Foehl)
October 29 - The PBC contacted John Foehl to design and bid an acceptable system for fire suppression in the new T Hangars at Chatham Municipal Airport. Three bids were received and rejected. Mr. Foehl is rewriting the bids to clarify the needs and hopefully work with the bidders at a pre bid conference to get a better response.
The Water Department has contracted with Wright/Pierce to design the water supply from George Ryders Road which will supply the water for the T Hangars and future hydrants at the airport.
July 10, 2003 - The Water Department has been commended by the Airport Commission for their efforts in connecting the Town water supply to the Airport. This has been a very complicated bid for the Town. The project has been bid out twice. John Foehl, our consultant has worked diligently to make the bids for the work to conform to Chapter 30B and to work for the Town’s advantage. The Town is prepared to offer the bid to Carlisle Engineering if they agree to our conditions, they will be asked to forward a contract for review.
September 30, 2003 - Carlisle Engineering has contracted to do this job. They will be providing a change order for the hangar with the mezzanine. The owner will escrow the funds with the Town until the work has been done.
October 31, 2003 - The contractors are on site and the project is proceeding.
February 27, 2004 - While the fire suppression systems are being installed and work has proceeded over the Winter, the Contractor has asked for an extension on the completion date because of the ground frost caused by severe cold weather. The new completion date is May 31, 2004.
September 30, 2004 - The project is near completion. The phone lines for the fire alarm need to be installed and the Town is waiting on the gas company to connect to the street. Testing for the alarm and sprinklers will need to be completed.
December 30, 2004 - All testing has been completed for the fire suppression. We will be asking Mr. Foehl to certify the project is complete so that we can release any bonds that are being held and make sure the escrow funds have been properly accounted for.
June 30, 2005- Mr. Foehl has made his final inspection and the Water Department and Fire Department will follow up on Mr. Foehl’s recommendation. This project is complete.
Project #019 Parliament Drive/Court Street (Project Manager: Bennet & O’Reilly)
September 30, 2003 - Town Meeting has approved the Road Takings, Dan Tobin is working with Bennett & O’Reilly to prepare bid documents for the reconstruction.
October 31, 2003 - John O’Reilly will have bid documents going out in December and will have a figure for borrowing before January 1, 2003. This borrowing will eventually be paid by betterments on the property.
February 27, 2004 - Bids have been received for this projects and are being reviewed by Bennett and O’Reilly and Jennifer Petit.
September 30, 2004- Construction began over the summer. At this time, there is a short punch list and this job should be complete within two weeks.
December 30, 2004 - This job is complete. The Finance Director will be preparing the cost of betterments for the owners and advising the Board of Selectmen of the amounts needed to be committed to the Assessors.
June 30, 2005 - The Board of Selectmen have voted the apportionments. The amounts will be committed to the Assessors. This project is complete.
Project #020 George Ryder Road South (Project Manager: Bennett & O’Reilly)
October 29 - Files for road takings in this area have been given to John O’Reillly for cost estimates. The petitions received by the Town do not include private roads that would have to be passed over to get to the petitioned roads.
July 10, 2003 - John O’Reilly has been directed by the Project Oversight Committee to write to all one hundred property owners in this area to determine the interest in this project, including the smaller roads whose property owners have not petitioned the Town to take the side roads.
October 31, 2003 - John O’Reilly will be sending a letter to the Project Oversight Group for approval to proceed with the owners. In light of the development at the end of George Ryder Road South and the Planning Board’s interest, this becomes a more pressing issue for the Town.
February 27, 2004 - Progress on this taking has been a challenge. Some of the proponents of the original petition are no long property owners. The Project Oversight Group will ask Mr. O’Reilly to attend a an upcoming meeting.
July 30, 2004 - The Project Oversight Group will be looking at our contract with Bennett & O’Reilly. The project is stalled and needs to take a new tack.
June 30, 2005- We will be sending letters to all the abutters in the area to garner the level of interest in having the Town take all of the roads off George Ryder Road South and the willingness of owners/abutters to pay for engineering and improvements.
September 30, 2005 - In July, a letter was sent to all of the owners/abutters south of Route 28 and off George Ryder South. The survey showed little interest in having the Town pursue a taking. The negative response takes this project off the list. Project complete.
Project #021 Fish Pier (Project Manager: Vine Associates)
September 30, 2003 - This project has been a challenge for the Town. With appropriate funding now available it is anticipated this project will be started in November. The Project Oversight Group will be meeting with the Contractor in November.
October 31, 2003 - The contractors are in Chatham setting up on the site. The packers have moved out of the building and construction will get underway soon.
February 27, 2004 - The progress at the Fish Pier has been encouraging. The contractors are still on the schedule originally presented.
September 30, 2004 - The Fish Pier is substantially complete the Town and Vine and Trace are working on a punch list. The packers have been back in the building for the last few months.
December 30, 2004 - The Fish Pier continues to operate. There may be some items the Town will need to address with the money retained.
June 30, 2005 - The Town has released the contractor from the project. However, we will continue to be working on the Fish Pier expansion with a Seacoast grant to explore improvements to the party float and dingy docks.
September 30, 2005 - This project is substantially complete. The contractor has been released and retainage paid. This Fall Jeff Colby will be skim coating the parking lot.
Project #022 Northgate, Lover’s, Uphill (Project Manager: Bennet & O’Reilly)
September 30, 2003 - Town Meeting has approve the Road Takings, Dan Tobin is working with Bennett & O’Reilly to pre bid documents for the reconstruction.
October 31, 2003 - John O’Reilly will have bid documents going out in December and will have a figure for borrowing before January 1, 2003. This borrowing will eventually be paid by betterments on the property.
February 27, 2004 - Bids for construction have been received and are under review.
July 30, 2004- The Town was not able to get easements for the drainage in these plans and this project is on hold.
June 30, 2005 - This will have to go back to Town Meeting for another vote since the money was borrowed and repaid. This will not go back to Town Meeting until the required easements are signed and ready to be implemented.
September 30, 2005 - No change.
March 31, 2006 - It appears after advice from Town Counsel the process for taking these roads will have to start over again.
Project #023 Transfer Station Fire Suppression (Project Manager: John Foehl)
October 29 - The PBC asked consultant John Foehl to do an analysis for improvements to the building at the Transfer Station. After discussion with the Fire Chief and his Deputy, it was decided Mr. Foehl will design just for the portion of the building over the pit.
July 10, 2003 - Mr. Foehl has been asked to make the T. Hangars a priority so this project is on hold.
October 31, 2003 - No changes.
July 30, 2004 - Mr. Foehl is finishing up the Airport and we have contracted with him to go ahead with the design of the fire suppression over the container at the transfer station.
June 30, 2005- The design and engineering are still being done. The suppression system will be a part of the restoration at the transfer station.
March 31, 2006 - No change. On April 21st the Project Oversight Group will be meeting with Captain Eldredge and Chief Ambriscoe to discuss the design.
September 30, 2006 - The Fire Chief does not feel the design needs to be as extensive as we originally planned. Heat detectors will be sufficient. We will not need to design an extinguishing system over the container.
Project #024 Old Mill Boat Yard (Project Manager: Stu Smith)
This will be addressed in the Capital Plan for FY04 since restrooms are required at this location and there seems to be no viable alternative location for the upwelling.
May 2 - No Action
October 29 - Some work has been done by staff. The railings and decking needed to be reinforced for safety reasons. Windows are being replaced to winterize the building and provide some insulation. Funds for repairs will be provided by the Waterways Improvement Fund to protect the upwelling. Kevin has asked Ryder & Wilcox to provide plans for structural repairs to the walls and ceiling/floor (ceiling of first floor, floor of second level). The $50K appropriated for a new office will not be used. Ramping for a new office to conform to ADA would be impractical and not in keeping with the neighborhood.
July 10, 2003 - This project has been tabled until it can be addressed in conjunction with public restrooms. Grants are available for projects in conjunction with marine protection and need to be reassessed with a new round of grants. Plans are available if a grant is secured.
October 31, 2003 - The grant for restrooms at the Old Mill Boat Yard has been secured. Steve Hart will modify the plans previously designed by Ryder & Wilcox provide the Town with a design for the new restrooms to be built at this location.
February 27, 2004 - Steve Hart is finishing up the design for accessible restrooms which will be submitted to Ryder Wilcox to develop a site plan for submission to the Project Oversight Group.
September 30, 2004 - Ted Keon has secured a grant to help with the cost of restrooms at the OMBY. Stephanie Sequin from Ryder and Wilcox is proceeding with the permitting from the Board of Health and Conservation Commission. Once the permitting is in place, the grant can be confirmed. Stephen Hart will be finalizing a site plan and returning to the Project Oversight Group in the Fall.
December 30, 2004 - Work has begun on the construction of the new public restrooms. The grant and all permits have been secured. The Town is seeking a variance on the requirement of cast iron piping because of the proximity to the salt water.
June 30, 2005- The restrooms are substantially complete. The parking lot will not be paved until the Fall to allow the sub-base to settle but the septic and drainage has all been installed.
September 30, 2005 - Town staff is working on the handicap ramp at this location. Perry Borden will be installing the heating system. Jeff Colby will be skim coating the parking lot this Fall. This project is 90% complete.
March 31, 2006 - This project is virtually complete. The parking lot will have a finish top coat in the Spring when the suppliers reopen.
September 30, 2006 - This project is complete.
Project #025 Doc Keene Scout Hall (Project Manager: Steve Bouvier)
Some progress has been made with the volunteer effort. A meeting to discuss budgets and funding is still needed.
May 2 - The contract for the elevator has been signed. The Scouting representatives will begin a new round of fund raising. All funds will be held in a Town account. An Article for $30,000 is on the Special Town Meeting Warrant for May 13, 2002.
June 4 - The Town meeting Article for $30,000 has passed. Some funds have been coming into the Treasurer’s office as donations. Bill Marsh has had paid workers on the property. The floor has been poured the soffits and roof are being worked on. The donation account has a balance of $37,816
July 2 - Don will meet with Tom Howes about paid labor invoices. Bill Marsh continues to have paid workers on the site. The additional designs have been done based on a meeting with Kevin McDonald and interested parties. Trenching has been done. The foundation has been poured with volunteer labor and a discount on materials. Additional framing, roofing work and exterior trim is ongoing.
October 29 - Don met with Gary Seufert, Chris LeClaire, Tom Howes and a representative of the Boy Scouts who is the treasurer. Since the excitement has died down again, the Boy scouts are going to begin a new round of fund raising and volunteer recruitment.
July 10, 2003 - Tom Howes is updating the cost estimates for completion. The CPC and Town Meeting have appropriated $90,000 for completion. The appropriation is based on the volunteer work committed previously. The more funds the scouts can raise, the more finish work will be completed.
September 30, 2003 - Work has been proceeding at the Hall. A meeting is to be held October 17 with Tom Howes and Don Poyant for an update of progress on the building and to review the available funds.
October 31, 2003 - Jennifer Petit is working with Tom Howes to provide an accounting to date and a revised budget for the project. Tom has been waiting for NSTAR to finish electrical hook up for the elevator.
February 27, 2004 - Work is proceeding at the Scout Hall 99% completion is targeted for March 31, 2004 and then a small punch list will be addressed in the Spring.
September 30, 2004 - The Friends of Trees will be going on site to begin plantings. Volunteers are on hiatus since the summer is so busy for the tradesmen. Parks and Rec seeded the lawn but it does look like it needs a little TLC. The dedication is tentatively set for Fall.
December 30, 2004 - The building is substantially complete. In about three weeks the staff will be making an on site visit to develop a punch list and prepare for a final occupancy permit.
June 30, 2005- Town staff has been working on completing the aesthetics in the building. Unfortunately, the inspection of the elevator and shaft did not meet with approval from the State. The elevator foundation did not meet grade. A solution has been proposed and the Town will begin working to correct the foundation.
September 30, 2005 - A contract has been issued for corrective work to the elevator shaft. The Contractor has been on site to stake the job. Canco has been working on the fire suppression. Steve Bouvier is waiting to hear when the work can begin.
March 31, 2006 - Sprinkler heads have been installed. There needs to be testing of the system and certifications of the elevator by the State. We will be meeting with the Boy Scouts and Girl Scouts in April to discuss the use and responsibilities.
September 30, 2006 - The renovation is complete. The Scouts are enjoying the building. A temporary Certificate of Occupancy has been issued. The Town is waiting for final inspections of the elevator to complete the project and issue a permanent CO.
January 30, 2007 - This project is complete.
Project #026 Bike Path (Project Manager: Terry Eldredge)
Terry Eldredge continues to meet with abutters. The Land Takings and funding are scheduled for the Annual Town Meeting Warrant. Weston and Sampson are preparing to go to the State with the 75% plans.
May 2 - Article for the Takings is scheduled for the Annual Town Meeting. 75% plans have been submitted to the State for review. Public hearing with Selectmen is continued to May 6, 2002.
June 4 - State has called for meeting in Chatham to be held June 5 to review their comments.
July 2 - Changes have been made to the design. The State has accepted the plans as 100% submission. The Stepping Stones intersection will not be reconfigured and so the takings will be changed at a savings in the total cost. Slight modifications were made at George Ryder and no wall will be built from Morton to 137.
September 5 - The Bids have been advertised and are due the first week in October.
October 29 - The Bid opening for the Bike Path has been rescheduled for November 19, 2002.
July 10, 2003 - The Bike Path is underway. Gibby Borthwick is working for the Town on project supervision and Dan Tobin is ultimately overseeing the project. Jeff Colby is sorely missed and we are hoping to hear that he will return in mid-August.
September 30, 2003 - The Bike Path is rolling right along! Terry Eldredge has been working with the State on some modifications that had to be made. Safety issues are being addressed. Additional guard rails and some fencing will need to be handled by the Town.
October 31, 2003 - A large stretch of paving is scheduled to begin in early November from the Annex to Sam Ryder Road. A re-alignment of the portion near the Wastewater Facility has been designed.
February 27, 2004 - Progressing. The utility poles on George Ryder Road have been relocated. Drainage concerns are being addressed.
July 30, 2004 - Work continues on the Trail. The citizens have already been enjoying the benefits of the Bike Path. There will be a modification to the George Ryder Road area. It was decided that not as much of the road will need to be changed as was in the original plan. This will result in substantial savings in the contract that can be expended elsewhere. Some negotiations with abutters are still on going.
September 30, 2004 - More signs are being erected to identify the Bike Path and provide more safety. The contractor has begun construction of the wall at Route 137. We are waiting to hear back from the State on whether they prefer cold planing or pulverizing of part of George Ryder Road and if they will allow the scale back that is being proposed. Most of the landscaping has been completed along the path except for some areas waiting for paving. Bollards are still being relocated.
December 30, 2004 - Construction of the Path is virtually complete except for the areas of George Ryder Road and Wilfred/Queen Ann intersection. Drainage problems have been corrected. Center lines and crossings are being worked on. The state will be sending a financial report in mid January so the Town will have a better handle on the accounting of the project.
June 30, 2005 - George Ryder Road section is being worked on and is almost complete, a top coat will be added soon and the road will be ready for striping. Wilfred Road is still being worked on for landscaping. The Town has marked all crosswalks where the Path meets the public way. The Town will soon start working with the State to review their work and decide what is acceptable or may need to be changed and develop a punch list to start procedures to have the State release the Path to the Town.
September 30, 2005 - The Town has done a walk through with the Contractor and State representatives. A punch list was established and is being worked on aggressively by the Contractor. The Town is anxious to have the Bike Path turned over to the Town’s control.
March 31, 2006 - Terry Eldredge has given us an extensive accounting of the project to date. In April the Project Oversight Group will be meeting to talk to the State about any further punch list items and how the transition will take place.
September 30, 2006 - Dan Tobin met with Terry Eldredge and representatives from the State last week. The State has told us they will be sending a letter to the Town relinquishing control of the Bike Path to the Town. They still have a list for the Robert Our Company to meet their contractual obligations. The Town will begin assuming maintenance of the trail. The Bikeways Committee wants to have a ceremony in the Spring of 2007.
January 30, 2007 - The State does not appear to have a formal process for relinquishing the bike path. The Project Oversight Group will explore taking the initiative by sending them letters of our understanding that we will be assuming responsibility barring any other punch list items with the State contractor.
July 30, 2007 This Project is Complete.
Project #027 School Building Project and Landscaping (Project Manager: Bruce Gilmore Emmett Glynn/Dan Tobin)
Mr. Glynn continues to work on this project. Some monies have been spent for analysis of the computer terminals. This project is monumental in scope - files and records of change orders are still being studied.
May 2 - Mr. Glynn and Don have authorized some improvements to the HVAC and emergency services which cannot wait for litigation.
June 4 - No Action
July 2 - No Action
October 29 - No new information from Mr. Glynn. However, Bill Hinchey is starting to converse with the Permanent Building Committee regarding the landscaping and how we could finance some improvements. Funding on the Town’s side could effect the net school spending via the Town funds that could potentially be deducted from the minimum spending requirements.
July 10, 2003 - No Action, The School Building Project continues to present a challenge to the Town.
September 30, 2003 - Lawsuits pending. The Town is holding funds subject to resolution.
October 31, 2003 - Deposition of Town Officials has been postponed because of scheduling conflicts but Mr. Glynn continues to work with our Town Counsel on reviewing documents.
February 27, 2004 - Several depositions have been taken in the last month so there is some progress being made but we still have a long way to go.
July 30, 2004 - No new information.
September 30, 2004- Two days have been scheduled for Bruce Gilmore and Eastern to meet with a retired Superior Court judge to try and mediate this case.
December 30, 2004 - Bruce Gilmore and Mr. Glynn will be attending an arbitration session in New Bedford mid-January.
June 30, 2005- The suit has been settled. The Town has asked the School to come up with a landscaping plan that will be acceptable to the Town. Funds are being held until all plans are complete and approved by the Director of the Department of Public Works.
September 30, 2005 - No plan has been submitted by the School Department perhaps due to the change in Administration. The school department has contacted Terry Eldredge to help with planning and is also working with someone who is re-assessing the sprinkler system as it was left incomplete.
March 31, 2006 - Dan Tobin met with Paul Mangelinkx and is expecting a plan that will allow access for handicapped children at the playground. Dan is expecting the plan within the next few weeks. Dan Tobin met with school officials April 13 but he did not feel the school was prepared to proceed with any landscaping plans.
September 30, 2006 - The Town is working with the school to complete a new entrance for the buses. Bill has hired a traffic engineer to assess the safety of the project. The need for a curb cut permit has raised concerns about the practicality and safety of the plan as proposed by the school.
January 30, 2007 - After much consultation the renovation to the front of the school has been completed for the most part. Either during April vacation of after school closes in June, the Town will complete curbing around the entrance way at our expense. The paver will come back with a top coat for the new drive after the curbing is complete. The Landscaping money that was part of the final settlement with the contractor has been depleted.
July 30, 2007 This project is Complete
Project #028 Town Hall Renovations (Project Manager: AKRO)
July 2 - $40K dollars has been approved by Town Meeting to begin renovations and improvements at Town Hall. AKRO Associates has been retained to begin conceptual plans for a larger meeting room and a new HVAC system with expansion capacity.
October 29 - The PBC met with consultants for the renovations for the downstairs meeting room. It was determined the best plan would be to hold the $40,000 for the HVAC and add it to Funds that will be requested at Town Meeting and do the whole project at one time. The project includes expansion of the Meeting Room, enclosing the outside stairway and the HVAC system.
July 10, 2003 - The contract for this project has been let. The preconstruction meeting will be held on
July 18. The staff has begun the temporary abandonment of the downstairs and all meetings will be held at the Annex until renovations are completed.
September 30, 2003 - The Renovations are proceeding as planned. Alice Oberdorf, from AKRO will be in on Monday, October 6 for an on-site meeting with the construction company. Two change orders have been authorized to allow better lighting for taping the meetings and to allow Danni visual access to the meeting (a one way window between the meeting room and recording studio).
October 31, 2003 - The construction continues on schedule, the plans for the lounge are part of a change order to provide more office space in the building. The room at the top of the stairs will be fixed up as part of the renovations to provide a lounge for employees.
February 27, 2004 - The renovations to the meeting room are substantially complete. Some modifications will be made to improve the lighting for televised meetings. An additional camera is on order along with a monitor for the back part of the room, for the gallery.
July 30, 2004 - Steve and Chip are working on the new lounge upstairs. Architects are designing an addition to the building on the Cross Street Side. This will afford more office space for the Town Manager’s staff and a meeting room upstairs for small meetings, Selectmen’s interviews etc. The receptionist will be moved to the foyer across from the main entrance. Bids will be going out in the Fall. If bids meet appropriation, the first phase of construction could begin this winter.
September 30, 2004 - Design is complete and our architect is getting the bids ready for advertisement.
December 30, 2004 - The bids will not be advertised until February. This will allow us to follow the time lines of the Procurement Act and combine funds to be appropriated at the Annual town Meeting in May.
June 30, 2005- The Town received only one bid for this project. The bid was over the appropriation and rejected. The Oversight Group will revisit this project at the end of the summer.
September 30, 2005 - Additional monies will be asked for in the FY07 budget. Project Oversight Group will retain Akro Associates to re-write the bid to make it more favorable to builders and change the phasing. This will make the bidding for the renovations more practical and hopefully attract more bidders.
March 31, 2006 - This project is going to be rebid in the next couple of months. Further appropriation is slated for Town Meeting vote.
September 30, 2006 - This project is moving right along and on schedule. A short delay occurred at the beginning when the foundation was being dug and it was discovered the soil contained so much clay the drainage had to be addressed. Relocation for the Town Manager’s staff is anticipated in late October or early November.
January 30, 2007 - The staff and public are enjoying the new offices at the Town Hall. The new conference rooms are being used quite frequently. This phase of the project is complete.
Project #029 White’s Pond Park (Project Manager: Ted Keon, David Clark)
February 27, 2004 - The Project Oversight Group has been meeting to develop a plan to provide some parking at this location. The design has been completed and the Conservation Commission will be considering the plan in March and forward it to the Zoning Board of Appeals for their consideration.
September 30, 2004- All permits were approved for this project. The park has been graded and improved. Bob Duncanson has ordered a Clivus Multrom toilet for this location - this will be the Town’s first waterless toilet. Paving will take place in October.
December 30, 2004 - The park has not been paved. The company did not get to it before the factory closed.
June 30, 2005 - White’s Pond improvements and parking are complete. Bob Duncanson is working on cost estimates and it is anticipated the Clivus Multrom will be installed this season.
September 30, 2005 - The parking lot has been paved. We are still waiting for the Clivus Multrom restroom and its installation.
March 31, 2006 - Bob Duncanson has ordered the Clivus Multrom and the park should be ready for a new season.
September 30, 2006 - This project is complete.
Project #030 Oyster Pond Drainage Project (Project Manager: Jeff Colby)
March 31, 2006 - John O’Reilly has completed plans. Bids will be going out this summer. The project should begin this Fall and be completed in the Spring. Jeff Colby will be talking to NSTAR about placing the wiring underground for the poles that fell in December.
September 30, 2006 - The Oyster Pond drainage project is scheduled to begin within two weeks. The project includes regrading and will be worked on until December. The work will be stopped for the winter and the second phase will be completed in the Spring 2007. It is anticipated there will be no barriers to the First Night festivities.
January 30, 2007 - The project has been very successful in its first stages. The intersection at Pond Street and Queen Anne Road will be improved. Work will continue in the Spring.
July 30, 2007 - The drainage project is complete.
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