Board of Selectmen
January 9, 2007
Minutes
The meeting was called to order at 4:20 p.m. by Chairman David Whitcomb. Selectmen present included Deborah Connors, Douglas Ann Bohman, Ronald Bergstrom and Sean Summers. Finance Director Jennifer Petit also attended. Town Manager William Hinchey arrived at 5:05 p.m.
Chairman Whitcomb announced that Town Manager William Hinchey was attending an arbitration meeting and that Finance Director Jennifer Petit was in attendance in his stead.
On a motion by Connors, seconded by Bohman, the Board voted unanimously to approve the minutes of January 2, 2007.
Public Forum – no one wished to address the Board.
New Business:
· Shellfish Opening: Muddy Creek – Shellfish Constable Stuart Moore explained that this is the last seasonal opening and has been delayed in anticipation of colder weather. He noted that the area has been tested and may be opened at this time. On a motion by Bergstrom, seconded by Bohman, the Board voted unanimously that effective January 11, 2007, the waters and flats of Muddy Creek east of the Route 28 culvert to the Chatham-Harwich town line are open to the taking of shellfish by permit holders until further notice.
· Committee Update:
o Council on Aging Board – Council on Aging Director Ellen Ford introduced COA Board members Dr. Joan Maloney and Whitney Burr and Friends of the COA member Richard Stenberg and noted that Board Chair Jane Wade was unable to attend due to illness. Ms. Ford discussed the Board’s mission statement; fundraising efforts of the Friends of the COA group including the addition of a new van; services (outreach, informational, transportation) and health/education/exercise classes on an as needed basis; goals including improving communication with other departments, continuing to offer programs to benefit the senior community, working
with the Fire Department for follow up with those with additional needs, TRIAD program, door to door outreach campaign and participation in social day programs in Orleans and Eastham. Further discussion included use of the Community Center for elder programs, providing information regarding prescription drug programs and initiating social day program services in Chatham.
o Human Services Committee – Committee Chair Richard Stenberg addressed the Board and read his report including ongoing activities and Committee plans for 2007. Mr. Stenberg noted that the public sector cannot always provide needed services.
· Budget Follow-Up – Mr. Hinchey reviewed the Town Meeting articles relative to the proposed 2008 operating, Water Department and capital budgets. Discussion included the use of revolving funds, use of the Waterways Improvement Fund to fund a portion of the operating budget and the use of separate Town Meeting articles to fund projects contained in the mid-range capital plan. On a motion by Connors, seconded by Bohman, the Board voted
Page 2 – Board of Selectmen Minutes – 1/9/07
unanimously to place Article 5 – Town Operating Budget, on the Town Meeting warrant as written. On a motion by Connors, seconded by Bohman, the Board voted unanimously to approve Article 5 – Town Operating Budget as written. On a motion by Connors, seconded by Bohman, the Board voted unanimously to place Article 6 – Water Department Operating Budget, on the Town Meeting warrant as written. On a motion by Connors, seconded by Bohman, the Board voted unanimously to approve Article 6 – Water Department Operating Budget as written. On a motion by Connors, seconded by Bohman, the Board voted unanimously to place Article 8 – Five Year Capital Authorization #1 on the Town Meeting warrant as written. On a motion by Connors, seconded by Bohman, the Board
voted unanimously to approve Article 8 – Five Year Capital Authorization #1 as written.
· NRCS Watershed Agreement – Dr. Robert Duncanson addressed the Board to request signing of the draft Watershed Agreement. He noted that the Board has already signed a letter of support for the Cape Cod Water Resources Restoration Project proposed by the Natural Resource Conservation Service (NRCS) and the Cape Cod Conservation District and that this draft Agreement must be signed by all fifteen Cape towns and State and Federal agencies involved in the project. Dr. Duncanson’s recommendation that the Board “authorize the Chairman to sign the Watershed Agreement to indicate Chatham’s support for the project and to preserve our ability
to participate in the project should it be funded.” was noted. On a motion by Bohman, seconded by Connors, the Board voted unanimously to authorize the Chairman to sign the Watershed Agreement. Chairman Whitcomb signed the Agreement.
· Intermunicipal Agreement (IMA) – Dr. Robert Duncanson reviewed the draft Nauset Beach Intermunicipal Agreement with the Board. Discussion included:
o Provision relative to trash dumpsters – clarification was requested.
o Requirement to check on and off beach – Orleans will be using a new bar coded sticker. This requirement should aid in notification of those on the beach and narrowing down of responsibility should an incident occur.
o Requirement for “yearly” viewing of the educational movie on the use and management of Nauset Beach.
o Requirement for 24 hour advance arrangement for a camp visitor pass should the beach reach capacity. Bill Hammatt addressed the Board and explained past practice relative to visitor passes noting that it has not been a major issue and recommended that the same procedure as in prior years be followed including eight hours advance notice for a pass – Dr. Duncanson was asked to work with Mr. Hammatt to revise this language. Mr. Hammatt objected to inclusion of a requirement for checking on and off the beach noting that he is going to private property. Dr. Duncanson suggested reconvening of the working group prior to the joint Boards of
Selectmen meeting scheduled for January 17 to work out language per this discussion.
o Cross Jurisdiction Patrols clause – Chatham’s language, each Town will patrol its side.
o Annual Review clause – Orleans is strongly in favor of this requirement.
Page 3 – Board of Selectmen Minutes – 1/9/07
o Termination clause – it was suggested that this clause is in contradiction to the Term/Duration of Agreement clause and that it be rescinded. There was consensus that Dr. Duncanson forward this suggestion to the working group.
o Beach Management: clause c. Access of Essential Vehicles – it was noted that the language relative to an “escort service” was an outstanding issue. Mr. Hinchey suggested that the Board consider a counter proposal establishing the number of monitors, a schedule for on and off access and responsibility for provision of monitors. Mutual training of monitors was suggested.
o Revenues – the three options proposed by Mr. Hinchey were discussed. Chairman Whitcomb suggested a fourth option; that beach access be restricted to Orleans and Chatham residents. There was consensus to forward to Orleans the three options proposed by Mr. Hinchey prioritized as option 3, option 2 and lastly option 1.
o Mr. Hammatt proposed new wording for the clause requiring 24 hour advance arrangement for a camp visitor pass should the beach reach capacity. There was consensus to approve the proposed wording and for Dr. Duncanson to redraft that clause per Mr. Hammatt’s proposal.
On a motion by Connors, seconded by Bohman, the Board voted unanimously to adjourn at 6:45 p.m.
Respectfully submitted,
Linda Smulligan
Recording Clerk
| 
